Catering Procurement
Summary
Aspire Academy Trust, operating 12 primary academies across Cornwall, partnered with Assetproc to streamline their catering procurement and management processes.
With support from Assetproc’s expert consultants and systems, the Trust transitioned to a centralised catering model, enhanced recipe and supplier management, and introduced sustainability initiatives — all while achieving significant operational efficiencies and cost savings.
“The support Assetproc offers is invaluable – They are like an extension of my team ”
Aspire Academy Trust – School Business Manager
Advice
Assetproc worked closely with Aspire Academy Trust to support the procurement of a new catering contract across 12 academies. The Trust aimed to align quality, nutritional standards, and operational consistency, while also gaining better commercial terms through a Trust-wide approach.
Assetproc’s consultant led the process from start to finish, including:
-
Aggregating school requirements
-
Drafting compliant documentation
-
Publishing and managing the tender
-
Supporting supplier clarifications and site visits
-
Evaluating bids and advising on presentations
-
Drafting contract Terms and Conditions
“Assetproc guided us through a complex process with clarity and professionalism. Their knowledge of procurement and ability to transfer our needs into a practical outcome made all the difference”
Head Teacher – Aspire Academy Trust
Effects
By working collaboratively with Assetproc, Aspire Academy Trust:
-
Attracted strong interest from catering providers
-
Improved catering consistency across all academies
-
Centralised management of menus and recipes
-
Reduced supplier invoices and admin tasks
-
Initiated efforts to reduce environmental impact, including fewer deliverie
“Thanks to
Assetproc’s support, we now have a more sustainable, reliable, and value-driven
catering service — and our school teams feel supported every step of the way.”
School Business Manager, Aspire
Academy Trust
About the TrustAspire Academy Trust operates 12 primary academies across Cornwall and is committed to delivering excellent education and wellbeing support for all pupils. Process· Aspire Academy Trust appointed Assetproc to lead the procurement of a new catering service. · Assetproc worked with each school to gather data and define needs, then published and managed a compliant joint tender. · All schools agreed with the recommended supplier, and the contract was successfully awarded within three months. Benefits and Savings· Operational efficiencies across 12 academies · Improved allergen safety and menu planning · Centralised supplier management and pricing · Procurement cost savings of £87,000 reinvested into education · Stronger sustainability practices through reduced deliveries |
Unlock Smarter School Procurement – Save Time, Cut Costs, and Get Better Results
At AssetProc, we specialise in school procurement services, streamlining everything from tendering to contract management. Our expert team supports academies, MATs, and maintained schools across the UK, ensuring full compliance, transparency, and best-value outcomes. With a trusted supplier network and data-driven insights, we help schools save time, reduce costs, and make confident, strategic purchasing decisions.
